PDF Instructions

What is PDF format?

Portable Document Format (PDF) ensures your printed or viewed file retains the formatting that you intended. The PDF format is also useful if you intend to use commercial printing methods.

Saving from Word:

1. Click the Microsoft Office button , point to the arrow next to Save As, and then click PDF or XPS.

2. In the File Name list, type or select a name for the document.

3. In the Save as type list, click PDF.

4. If you want to open the file immediately after saving it, select the ‘Open file after publishing’ check box. This check box is available only if you have a PDF reader installed on your computer.

5. Next to Optimize for, do one of the following, depending on whether file size or print quality is more important to you:

If the document requires high print quality, click Standard (publishing online and printing).

If the print quality is less important than file size, click Minimum size (publishing online).

1. Click Options to set the page range to be printed, to choose whether markup should be printed, and to select the output options. (Find links to more information on these options in the ‘See Also’ section.) Click OK.

2. Click Publish.

If you want to make changes to the PDF after saving it, return to your original 2007 Microsoft Office system file in which you created it and save the file as PDF again. To learn more, see ‘Learn about PDF and XPS file formats’.

IMPORTANT: Don’t have the PDF option? Download and install Acrobat from Adobe Systems.

If you have any difficulty please contact us and our design team will endeavour to help.

Saving From PowerPoint:

1. Select File> Export.
2. Click Create PDF/XPS Document, then click Create PDF/XPS.
3. In the Publish as PDF or XPSdialog box, choose a location to save the file to. If you want it to have a different name, enter it in the File name
4. Optionally, if you want to change what the final PDF file is like, do any of the following:
   • At Optimize for, select Standardfor higher quality (for example, if you want to print it). Select Minimum size to make the file smaller (for example, publishing online).
   • Click Optionsto set how the presentation will appear as a PDF. Here are some of the available options:
     • To save the current slide only as a PDF, under Range, select Current slide.
     • To save specific slides as PDF, in Slides(s), enter the slide number range in Fromand To
     • If you don't want to save slides, but instead only save comments, handouts, or Outline view, under Publish what, select an appropriate option. You can also specify the number of slides to appear in Slides per pagedropdown box, and modify the order (Horizontal or Vertical).
     • You can choose to include frame slides, hidden slides, comments, ink, non-printing information such as Document properties or Document structure tags, in your PDF by selecting the appropriate options.
     • Click OK.

5. Click Publish

Saving From Publisher:

1. Click File> Export > Create PDF/XPS Document > Create PDF/XPS.
2. For File name, type a name for the publication.
3. For Save as type, select PDF.
4. Click Optionsand choose this publish option:

Commercial Press    This option creates the largest and highest quality files for commercial printing

5. Click OK, and click 

Saving From Pages:

1. Open the document, then choose File > Export To > [ PDF] (from the File menu at the top of your screen).
2. Specify export settings:
   • PDF: These files can be opened and sometimes edited with applications like Preview and Adobe Acrobat. Click the Image Quality pop-up menu, then choose an option (the higher the image quality, the larger the file size). If you added image, drawing, audio or video descriptions for assistive technology (for example, VoiceOver), they’re automatically exported. To include smart annotations or comments, select the corresponding tickbox. To include accessibility tags for large tables, click Advanced Options, then choose On.

• Click Next, then type a name for the document (without the filename extension, such as .pdf or .epub, which is appended to the name automatically).
• To choose where to save the exported copy, click the Where pop-up menu, choose a location, then click Export.

Saving From Canva:

To export your design from Canva in PDF-format follow these steps:

1. Click on the Downloadbutton in the top right corner.
2. Click in theFile type field and select PDF Standard 
3. Click on the Downloadbutton and wait while Canva generates your PDF.
4. Depending on your computer settings, your PDF will now be saved in the ‘Downloads’ folder or opened immediately in your default PDF viewer.